Access Identity Migration

We are evolving the login process around PeopleHR to ensure we maintain our optimal security standards.

What is Access Identity?

At the Access Group, compliance and consistency are at the centre of everything we do. When it comes to security infrastructure and system architecture, we make maximum investment and take every precaution to guarantee industry-leading standards are upheld.

As all PeopleHR users are now customers of the Access Group, you too get to benefit from the security policies that we refer to as Access Identity.

From May 2021, we are changing the way that you login to PeopleHR via the desktop system and will begin the roll out to all customers starting with Manual authentication users, before SSO and 2FA customers are able to follow this login process there will be steps to complete by the company admin.

What does this mean for you?

From the 4th of May the pilot group will begin migration into Access Identity for users who use manual authentication.

From the 13th of May we will begin to see the Global roll out for all manual authentication users to begin migration to Access identity.

SSO/2FA

For companies using SSO and 2FA methods you will see admin tasks created on the 13th of May which need to be completed in order to migrate your users seamlessly to workspace by the 7th of June.

For more information on these items please search Access Identity on our help centre www.help.peoplehr.com 

New Release - April 2021

Our developers have been working hard to deliver more improvements to your HR system. The latest release includes the following enhancements: 

• More visibility and functionality to add and view News within the Dashboard.

• Interactive Ripple has been given its own tab on the Dashboard.

• Dashboard tabs - Teams and absences have been merged together to allow for a more streamlined view.

To see the full release notes, visit our help site here!

New Release - January 2021 

Our developers have been working hard to deliver more improvements to your HR system. The latest release includes the following enhancements: 

• More visibility and functionality within the Expenses module. 

• More Configurable Expense settings 

• Enhancements to Email step in Ripple 

• Added ‘System dropdown’ fields to the Logbook 

• A new Plugin 'Access Payroll Service' to help extract the information you require and update to your PSC Payroll system.

To see the full release notes, visit our help site here!

Building queries just got better

Our developers have built some enhancements to the Query Builder to make it easier to use and include more queriable information from your HR system.

Firstly, you can now prevent your colleagues who can access Query Builder from editing that query you spent ages building, by locking it. You can also build queries minus employee names, so reporting more anonymously is a little bit easier. Also, If you wanted to, you now have the ability to give extended access to a colleague, for them to only execute queries. Filters in the query builder have improved too.

You can also report on the edit access rights area of your system, to display who has what access to where. Your notifications admin won't be the only person to receive reminders about the query builder - instead, reminders will go to whoever built the query. 

And finally, you can now query the vacancy job board URL. Why not go test some of the changes out? Let us know what you think!

Find out more details about queries and reporting on the People HR help site.

New Release - October 2020

Our developers have been working hard to deliver more improvements to your HR system. The latest release includes enhancements including:

• More ways to filter & sort your employees
• More visibility of key details in your employee profile
• Enhancements to your starter & leaver wizards
• Improvements to the mobile app (Android & IOS)

To see the full release notes, visit our help site here!

Time to start recruiting again?

Hopefully you’re all back up and running after a tough few months. 

For many organisations, recruitment has been on pause during lockdown. And for those who have already started hiring again, recruitment is looking quite different. For example, there are fewer face to face interviews taking place. But perhaps the biggest difference our customers have noticed when filling roles, is the sheer volume of applications. 

More people than ever are looking for work. And as well as more applicants, you may also notice people applying for jobs that are not necessarily in their usual area of interest.

We’ve taken the time during lockdown to improve our Applicant Tracking System. This means that as soon as you’re ready to hit the ‘play’ button, you’ll enjoy a smoother, faster and more organised hiring process.

The changes are now live. Here’s what is new: 

Report on vacancy views with Google Analytics

Google Analytics is a leading web analytics service, powered by tech giant Google. It tracks the traffic to your website, and reports back on what people are getting up to.

With the latest release, you can now link your People HR vacancies to your Google Analytics page. This will give you greater visibility over your recruitment process, and will let you see things like who is viewing your vacancy, and when.

Ask new types of questions

We’ve added a load of new field types for you to choose from when creating a new vacancy. This will let you improve the look of your applicant form, as well as capture answers in certain ways.

For example, the new format validator will let you request answers in a specific format, whilst signature fields and checkboxes could become a great way to include things like GDPR disclaimers on your application forms.

Because of these changes, we have also improved the way things look to the candidate, by expanding the size of the application screen. This should make things clearer and faster for them, when they apply for one of your vacancies.

Has anything else changed?

We’ve made a few more tweaks to your ATS to enhance your experience. These include: 

• The ability to move the “Awaiting Approval” pipeline stage

• A new “Closing Date” column on the vacancy page

• The option to specify whether hiring managers and/or hiring leads should delete applicants

Of course, the best way to check out these changes is to give it a try for yourself! Or, if you’d like further help, you can visit our help page here: https://help.peoplehr.com/en/collections/101155-applicant-tracking-system-ats 

Weekly approval for timesheets and assignments

We know you’ve been waiting for it, and you know we’ve been working on it. Bulk approval for timesheets and assignments is now live in the People HR system! 

Approvers will now be able to approve an entire week’s worth of timesheets and/or assignments, all in one go. This saves you multiple clicks in and out of each request. 

Don’t worry, you can still view and approve each entry one by one, if that’s the way you prefer it.

Click here to check out the changes and how they will work.

The new mobile app is here!

As promised back at our "Future of People" virtual conference in 2019, we've released our updated mobile app.

The updated People HR mobile app aims to help you access accurate information, from anywhere. People HR stores all your data in a single place, meaning you and your team can access it instantly, from anywhere.

By using the updated app, you can give your employees a system they'll love, because it is quick to learn and easy to access from any device. The mobile app is a painless way to manage HR tasks like holiday requests, expense claims or performance reviews.

We're currently releasing to users in phases, so the app will be available for you to download in the iOS app store and Android Play store very soon.

Scan through the rest of our news page to see some of our top features, or click here for all our How-To articles on the mobile app. 

The planner on the mobile app

In the mobile app we've made it much easier for you and your employees to view and edit what matters. Users can now add sickness, maternity, and more to employee records from within the app (access dependant).

We've created a simpler view of who is off, and on what days, and much quicker to book holidays and events. Click here to learn more about the planner.

Each individual can track their own requests, to see what has been approved, or declined. Click here to learn more.

Quick action expenses on the go

Expenses can be tough to keep on top of. Especially whilst on-the-move. That's why we’ve added a quick action method.

Quick action will allow you to add the name and price of the expense or, with or without an image receipt. Then you can fill the rest out later. Alongside streamlining the process of adding expenses, we've made it easier to see if that expense been approved or declined.

If an employee has missed a few details, or got something wrong, we've made it so declined expenses are easier to edit and resubmit. Click here to learn more.