March 2019 Release

In this release, we've made a number of enhancements and fixed a few bugs to improve usability. 

We've also updated our internal system to make it easier for us to access what we need when you have a question. So although these changes may not be visible to you directly, you should notice a smoother, more swift solution from our teams. 

Take a look at some of our news posts from today to learn more! Or for a quick explanation of each change we've made, please see: http://help.peoplehr.com/feature-releases-and-software-updates/march-2019-release

Auto refresh on Hotsheets (Excel and Google)

Both Excel Hotsheets and Google Hotsheets will now have an auto refresh option. If selected, every time a hotsheet file is opened it will display up to date, live data - without users having to manually refresh.

What is a Hotsheet and why would I use it?
Sometimes you may need to send data to someone who otherwise does not have admin access to view as a report within PeopleHR. Hotsheets allow you to link queries that contain live employee data into an external file, in a secure way e.g Salary data to the payroll team, or holiday information to managers.

Hotsheets are available on Google Sheets, and Microsoft Excel. 

Click here to learn more about Google Hotsheets.

Click here to learn more about Excel Hotsheets.

Add a third party consultant to your system

As a system admin, you will now be able to manage your consultants without sending a request to the support team first. This will give you full control over who can access your system and will save time when adding a new consultant!

What is a consultant in PeopleHR?

A consultant is a third party who will require full admin access to your system, but may not be employed by you - thus not having an employee login. An example of this may be an external Payroll Team or HR consultant.

Why did we make this change?

For your peace of mind, we will no longer have the ability to add third party access to your database. Your system admins will be able to add/remove a consultant from your system at any time!

Please note:  If you do not have the 'Consultant' tab, please contact customerservices@peoplehr.com to turn this license on for you free of charge.

Grant and revoke People® access to your system

If you are a System Admin, you can now grant or revoke access to your HR system. This is to provide transparency on who has access to your system and when. One example of this, is that the People® support team will not be able to access your system unless granted by you, such as to investigate an issue.

To learn more about how you can grant/revoke access, please see:
http://help.peoplehr.com/general-information/grant-and-revoke-peoplehr-access-to-your-system

To see which teams have access to your systems and why, please see: http://help.peoplehr.com/general-information/transparency-of-who-has-access-to-your-data

An update to our Sage integration

We have now configured the program to keep up to date with Sage’s new software update! 

Do you know that Sage is the UK’s largest payroll provider? Our integration program provides a one-way connection between People HR and Sage 50 Payroll, to eliminate repetitive payroll tasks, and prevent the need to manually enter duplicate data into both systems. It also lets you upload your Sage payslips into People.

Click here to learn more about our Sage integration. 

We also integrate with a number of other Payroll systems which you may already be using. To view a full list of our official Payroll integrations, please click here. 

Please note: You must ensure that any tool/software that you use is kept up to date with the most recent version. This is to ensure you are up to date with any bug fixes and will avoid errors. 

Updated default Public Holiday Template

We've added the next few years to the default England and Wales public holiday template to ensure all of your employees who are on this template will have these shown on their planner.

Did you know you can create your own public holiday templates and assign them to your employees in different locations?

Not only that, you also have the option to select whether or not these public holiday days are deducted from the employee’s entitlement. Click here to learn more.

February 2019 Release

It's the first product release of the year and we have launched a number of new features, as well as improved some of our standard functionalities that you use on a day to day basis. We've also shooed away some of those pesky bugs to enhance overall performance of the system!

Take a look at our most recent announcements on this news site to learn more about the biggest changes. To learn more about our enhancements and minor bug fixes, please see:  http://help.peoplehr.com/feature-releases-and-software-updates/february-2019-release

Beacons and QR Codes - New ways to log time & attendance

Admins now have the ability to add either a QR code or a Beacon to a specific location for a quick, easy and reliable way for employees to clock in and out. This information then gets pushed directly to their Timesheets on the People planner, so you can build an instant report on clock in and out times - no more paper timesheets flying about!

But how does it work?

Beacons
This works through bluetooth, so the beacon can detect when an employee is within range. By fitting a beacon at your place of work, usually by the entrance, it will log on People Timesheets when an employee is within the beacon zone. This is great for admins who want to know which members of staff were where on a certain day. 

Now you don't have to worry about employee's forgetting to clock in and out.

QR scanner 
After setting up your office locations, you can generate a QR code for each one so that you can then print it and stick somewhere by the entrance. 

As an employee is walking into work, they can just slip their phone from their pocket, open the app and scan the code as they walk by. Immediately after, their clock in time is logged in their planner for admins and managers to view. 

Take a look at the article linked here to learn more: http://help.peoplehr.com/absence-and-attendance/timesheets-tapintapout-beacons-and-qr-scanner 

To view all options a People® admin can choose from for their employees to log working hours, please see: http://help.peoplehr.com/absence-and-attendance/logging-time-attendance

Here's our Managing Director providing  an overview of the Time package and what it includes:

Improved payslip uploader tool

We have corrected an issue within the payslip tool where payslips uploaded from zip file on Mac OS caused duplicate files in the audit logs.

This tool can be found in our Plugins area, as well as a number of other utility programs that allow you to run them directly within the People system.

To give you an overview of what you can do in this area:

• Payslip Loader - Load payslips directly into employee's document section
• Timesheet Report - Run a summarised or details timesheet report 
• Time Attendance Sync - Link People timesheets to employee's clock in times 

...and many more! To learn more on Plugins and to find all help articles on each specific plugin, please see: http://help.peoplehr.com/plugins/plugins 

Load employee data directly into your system from a spreadsheet

We have added a whole new section within the Bulk Actions tab for a number of data loader tools, available to use by admins at any time!

By downloading a spreadsheet template, you can quickly fill out a number of employee details before loading it back into the system. This will then automatically transfer this data into the employee's record - saving you time and countless clicks!

There are a number of different spreadsheet templates you can use to upload a range of employee information, a few examples are:

• Holidays, sickness & other events
• Background checks & right to works
• Salary data & bank details

For more information on this feature, please see: http://help.peoplehr.com/bulk-actions/bulk-actions-data-loaders